Large businesses use ERP Solutions. Small businesses stick to basic (mostly free) software to manage finances, inventory, customer support, human resources, and business operations.
An Enterprise Resource Planning Solution is something that a small business having 18 employees cannot use. Even if you own a medium-sized business, ERP isn’t for you.
SAP Business One is for you.
It is a business management software that’s specifically designed for small and medium-sized businesses.
SAP Business One
OK, so what is this SAP Business One or SAP B1 anyway why it matters for your business?
It is a management software designed by SAP for small and mid-sized businesses. It is an easy-to-use software that helps you manage your entire business covering sales, CRM, finance, planning, reporting, HRM, inventory, manufacturing, and purchasing.
If you’ve been using QuickBooks or any other software for your business, you can replace all of them with SAP B1. It is effective, powerful, user-friendly, and makes it easier to access the right information at the right time.
Here is an overview of what SAP B1 brings with it in your office.
- It helps manage transactions, expenses, costs, revenue, and makes your business proactive by providing you everything at a single place.
- It is easy-to-use and learn. It comes with free training resources so it won’t be a pain to train your employees on how to use the SAP B1.
- One of the best tools to manage customer relationship by centralizing everything at one place.
- You can find any data by running a quick search query whether it is a customer profile or an invoice.
- It automates businesses process by removing all the manual work, reporting, and errors.
How it can help your business
SAP B1 is used by more than 50K businesses worldwide. There is a reason why it is trusted by a fairly large number of businesses. It helps with everything business.
- Financial management
Managing finances and dealing effectively with accounting is the biggest challenge of small and medium businesses. Creating charts, entering transactions, managing journal entries, avoiding duplicate entries, managing sales tax, generating financial reports, managing payments, credits, cheques, deposits, expenses, and more is something that businesses have to deal with on daily basis.
Managing finances can be done, agreed but when it comes to integrating sales, accounting, and purchase data, things will get a little tough.
This is where SAP Business One fits.
It doesn’t just automate every financial activity but it integrates sales, purchase, accounting, and everything related to finances.
You just have to enter a transaction in the system and it will be immediately linked to the related account.
For instance, you purchased office equipment. Enter the transaction details. The journal entry will be updated, ledger accounts, office supplies and equipment account will be updated, purchase account will be updated, assets will be updated, and you can immediately run reports to see the current position of office equipment.
This doesn’t end here.
Think of the reporting and analysis, financial ratios, and charts that help you reduce expenses and increase revenue. With its clear and specific reporting, you can make better financial decisions.
- Customer Relationship Management (CRM)
Building and managing relationships with customers that last for years is not just possible with SAP B1 but it has been made easy and simple.
Managing sales funnels, generating leads, converting leads into customers, converting customers into loyal customers, maximizing average transaction per customer, communicating with the customers, building relationships, managing campaigns, tracking leads, tracking conversions, managing sales, offering customer services, dealing with customer queries, etc. are some of the things that can be done with SAP B1 that too, without any special training or add-ons.
Perhaps what’s better is powerful reporting and charts generated by the system that helps in fixing issues, identifying weaknesses and strengths, and help taking customer relationship to another level.
Let me share one aspect of the CRM that’s related to order fulfillment.
When a customer places an order, the accounts and inventory are updated, the order is processed, the invoice is generated, and the order is shipped to the customer. The status is visible to the customer and to your team. Everything is transparent and simple.
- Purchase and procurement
This is a rather interesting feature of SAP Business One that optimizes purchasing process starting from planning to vendor selection to invoicing to payments to reporting.
It doesn’t identify vendors for you but it helps you plan and choose the best vendor from the available ones.
For instance, you need to purchase 1000 smartphone pocket sleeves to fulfill a customer order. You’ve identified 8 different vendors. Enter all the quotations and information in the system and it will help you choose the one that’s most optimized in terms of price and revenue.
This type of optimization is rarely found with other business tools. SAP B1 does a great job of offering help to small and medium businesses at such a deep level.
- Warehouse management
Managing inventory isn’t easy. What levels to maintain and how to manage warehouse in real-time is indeed challenging. SAP Business One helps with everything related to inventory, warehouse, and production including:
- Maintaining stock levels
- Inventory optimization
- Delivery time optimization
- Production optimization
You’ll never have to delay customer orders due to non-availability of stock. This is something that can be easily handled with the software. Whenever inventory moves to a certain level, you can refill it immediately.
- Advanced reporting and analysis
Simple reporting is the thing of the past. SAP B1 brings intuitive business intelligence in the game.
Real-time reporting that aid decision-making will help you take your business to another level. With so much data, it keeps on monitoring and analyzing it and is always ready to generate reports, charts, and intelligent decision-making recommendations for your team.
Whether it is finance, sales, purchase, CRM, customer support, warehouse, procurement or any other business function, SAP B1 will be there to provide you insights that won’t be available otherwise.
With so much on the table, can you afford not to use SAP Business One for your small or medium-sized business?
Take a step back, rethink, and conquer your industry.